Board Meeting Minutes

Transkript

1 Mellemfolkeligt Samvirke ActionAid Denmark Date: 5 th February, 2014 Place: MS Board Meeting Minutes Present From the Board: Anders Hamming(Chairman of the Finance and Audit Committee)(AH), Dines Justesen(Vice- Chairman)(DCJ), Ellen Buch-Hansen(EBH), Gunver Bennekou(GB), Helle Munk Ravnborg (Chairwomen)(HMR), Nana Gerstrøm Alsted (NGA), Silas Harrebye (SH) Steen Folke(SF), Tea Balle Fromholt Hansen(TFH) and Trine Pertou Mach(TPM). Others: Amalie Bosdatter(first alternate)(ab) and Tue Magnussen (Parliamentary Audit) (TM) From the Secretariat: Vibeke Vinther(VV), Nils Brøgger(NB)(agenda 3 and 4), Troels Børrild(TB)(agenda 3 and 4), Lisbet Christoffersen (LC)(agenda 6), Jeppe Bo Pedersen (JBP)(agenda 6), Helene Ellemann-Jensen (Agenda 08) and Birgit Møller Jensen(BMJ) Absent David Archer(DA), Karen Jørgensen(KJ), Kirsten Bruun(KB), Frans Mikael Jansen(FMJ) and Andreas Dybkjær-Andersson(alternate Institutional members)(ada). Minute Taker: Birgit Møller Jensen The meeting was conducted in Danish Agenda 01. Welcome and approval of the agenda 02. Approval of Minutes and matters arising from the Board Meeting on 11 th December, Tax campaign, including Tour de Future 04. AADK in Europe 05. Advocacy Strategy for the Arab Regional Initiative 06. Community sponsorship & Take Action 07. Membership 08. Council Meeting 2014 Annual Report 09. Council Election Revised Board Annual Plan AOB 01. Welcome and approval of the agenda HMR welcomed board members to the meeting and the agenda was approved with some amendments to AOB. 02. Approval of Minutes and matters arising from the Board Meeting on 11 th December, 2013 bmj The minutes from the board meeting on 11 th December, 2013 were approved without further amendments. The Secretariat had prepared a paper presenting the status on matters arising from the board meeting in December. AH informed the Board that FAC was trying to meet the new head of finance next week to discuss the format for the presentation of the Budget. He doubts that it will be possible to have a proposal for a new budget format ready for the board meeting in March, but it will be ready for the meeting in April. BMJ mentioned that one of the follow-ups on the mid-way evaluation was that staff members should aim to avoid repeating information presented in the written material

2 during their oral presentation to the board. Board members made a written evaluation after the last board meeting and HMR mentioned that the chairmanship proposes to repeat the written evaluation after every second or third meeting rather than after each board meeting with the aim to measure the temperature of the board meetings. AB mentioned that content varies from one meeting to another, which may give a different picture, but board members agreed that taken the resources involved both in the Secretariat and among board members then it is alright only to make some times during the board year. It was finally decided that there should be a written evaluation prior to the final board evaluation to guide the discussions in the board during the last meeting prior to the Council Meeting. 03. Tax campaign, including Tour de Future The purpose of this agenda item was to give the Board an update on the status of the Tax campaign, including the planning of Tour de Future and the AADK coalition building with our partners regarding mobilisation. NB started by introducing Troels Børring, who is a new policy staff, working with CSR and tax in the Secretariat. The Board was happy with the entire package and in the following discussion board members touched on issues like: - Partnerships How are the AADK relationships to the partner organisations? Does AADK offer something to a partner organisation in a specific town? What are the obligations of the partner organisations? When is it AADK doing something and when is it the partner organisations taking the initiative? What does AADK do to keep in touch with the partner organisations after Tour de Future? Has AADK engaged with new partners? Why are companies/organisations like Merkur Bank and Fairtrade not partners? - Cases Is it possible to find a Danish case? Is it possible to identify companies, who are doing things the right way, what we at an earlier meeting referred to as tax heroes, and which we would like to cooperate with? - Mobilisation How do we mobilise participants? - The Heroes who are they? - The relationship to the election to the European Parliament In his response, NB mentioned among others: Many of the partnerships this year are the same as previous years. The organisations become more specific and the ecological productions school is not a strategic partner this year, because the school now has its own project. AADK has not really investigated possibilities for new partnerships this year. AADK does not offer other possibilities for engagement to the partners. It has also been difficult to make followup activities after Tour de Future, e.g. because students at the upper secondary schools are busy with exams just after Tour de Future. Each Town sets up a steering committee, which is responsible for the local arrangements and they work autonomously also when planning how to mobilise participants. NB also mentioned the public mobilisation in relation to the DONG case recently and there was a common perception that an important success factor had been that it was initiated by individual citizens and that a mobilisation to that extent would not be achievable for an organisation like AADK. AADK would like to identify a Danish case, but this has not been possible yet. It has also not been possible to identify companies, who do things the right way. In both cases, an important part of the explanation is the lack of transparency, e.g. with bmj Page 2 of 16 Last edit:

3 respect to country-by-country tax reporting which is exactly one of the policy asks of the tax campaign. NB also noted that AADK will try to identify fair taxation standards which can be used as part of the negotiations with respect to CSR. This work will be done in coordination with Ibis and other international players. The Secretariat has identified the participants in the tax campaign as the heroes, but board members stressed that the board previously had reserved this term for those companies, who do things the right way. The issue of tax should be presented to the local candidates for the European Parliament, who should be invited to participate. The Board agreed that it is fine to bring the issue of tax into the European Parliament election, but they also stressed that AADK here has an obligation to bring general issues on development, trade etc. into this election. In her summing up HMR stressed: The current materials and plans look fine, but there is a need to look more into issues like: Develop a supporter journey in relation to all the participants in Tour de Future. It is difficult to identify heroes, because information is not available we have to mention this in our work for more transparency. AADK should clearly identify different options for the participants after Tour de Future. 04. AADK in Europe The purpose of this agenda was to give the Board a status on ongoing and planned activities regarding the role of AADK in EU. In the discussion Board members mentioned among other issues: The written material provides a good overview on the technical aspects, but the question is what about content and where are decisions made? Are there any good examples where research has created good results? Where should we improve and focus in the future? According to the strategy AADK has to have an impact on all issues, which have an impact on our work is that possible and do we have the necessary resources? We still have quite a stretch to cover, before we fulfil the strategy! The AADK role in CONCORD. Focus on EU in other European AA countries. In his response NB mentioned among others: AADK plays a vital role in CONCORD, where we have the chairmanship, which is also the case for AA in CONCORD Europe. AADK needs to improve on setting the agenda. This is not an easy task. The Red-Green Alliance is a good dialogue partner, while it is more difficult to get in touch with ministers, who come and go. We come from a small country and we don t always have sufficient resources to influence EU, but the idea of making a Nordic alliance within AA in Europe might make this easier. AAUK puts much emphasis on processes linked to G8 and G20, where we in AADK tend to focus more on processes linked to the United Nations. Experience shows that research with active participation from the South is powerful ingredient in agenda setting, as demonstrated e.g. last year with the research related to food-based biofuel. This also goes for the AADK initiatives regarding the coming election to the European Parliament. In her summing up HMR stressed that AADK cannot influence EU on our own; we have to continue pressure AAI to engage in EU policy making. AADK shall maintain and where possible increase our efforts to work through e.g. CONCORD and the AADK influence should not be limited to the issues from the campaigns but include general issues on poverty eradication, sustainable development, trade, post-mdg etc. 05. Advocacy Strategy for the Arab Regional Initiative The purpose of this agenda was to discuss and approve the AADK frame for a communication and advocacy strategy on the Arab Region VV gave a brief introduction to the three papers introduced: bmj Page 3 of 16 Last edit:

4 1. AADK frame for a communication and advocacy strategy on the Arab Region This strategy is a follow-up on previous discussions in the AADK Board and it is now ready for the final approval of the Board. She also mentioned that the priorities on page 6 should change so that the order should be: 2 3 and Arab People s Action to end Justice and Poverty (Arab Regional Strategy Paper This strategy paper is approved by the AA International Board. AADK has played an instrumental role in the development of this strategy, which is guiding the development of the Arab Region in AAI. 3. Human Rights and Advocacy Strategy This strategy paper is for AA Palestine and is developed by AA Palestine. VV also informed that AADK has just employed a new staff member, who will be spearheading the AADK communication and strategy activities on the Arab Region. This means that milestones identified for December and January have not yet been accomplished, but will be pushed a couple of months. Board members welcomed the strategy and mentioned that it is important to continue seeking the support from AAI on this work. It is important that something happens here and therefore good to learn that there will be an employee in the Secretariat assigned to this. The question about whether the document prepares the ground for more conflicts was raised. The Board recognises that informing young people about their rights might lead to situations, where battle lines are drawn. Here it is important also to address issues like dialogue and conflict resolution. The idea of setting up a Strategic Oversight Committee was welcomed. VV invited board members to propose members to the committee and she will circulate names already identified to the Board. HMR finally concluded that the AADK frame for a communication and advocacy strategy on the Arab Region is now approved by the Board. 06. Community sponsorship & Take Action The purpose of this agenda was to give the Board a status on ongoing and planned activities related to Community sponsorship & Take Action with special emphasis on the communication. LC and JBP made a presentation on the communication between the Secretariat and members recruited through Take Action and the development of members and supporters during the last years Members - total Supporters - total Members + supporters - total Monthly bank transfers to AADK - January DKK DKK Board members expressed great satisfaction with the presentation and the information received. They were happy to learn that AADK has managed to develop a product, which the organisation can be proud of and that it is possible to tell stories, which relate to the reality for the people presented. In the discussion following the presentation board members touched among others on issues like: The survey among members recruited through Take Action how are we going to use it? The drop-out rate. Any negative reactions? The possibility to include volunteers in recruiting new members and supporters. The possibility to link these members to the volunteers attached to AADK. The expenses related to the recruitment. bmj Page 4 of 16 Last edit:

5 In the response from the Secretariat LC and JOP mentioned that they would definitely use the survey. This can e.g. be used in choice of communication channels, but also to differentiate communications based on interest etc. It is too early to say something about the drop-out rate as this programme was only initiated half a year ago, but the plan is to make the first analysis on this towards the end of February. The Secretariat has not received a single complaint about Take Action, which is exceptional. You normally always receive a number of complaints on F2F activities. In contrast, AADK has received a number of positive messages since Take Action was introduced. It is difficult to engage volunteers in AADK in fundraising activities, so this has not been a priority. Information about possibilities to link these members to volunteers in AADK shall be part of the supporter journey, e.g. together with information about membership rights in AADK. The information about the finances received prior to the meeting mentioned the relationship between the initial investment and the entire income both directly from the investment but also from other fundraising activities (lapsed reactivation and upgrades) related to the recruited group of people. That gave an ROI (Return on Investment) of 1.5 for the period When including the costs for lapsed and upgrades the ROI is instead 1.2 for the same period. HMR concluded by thanking the Secretariat for the presentation, which provided the Board with useful information and she noted that beyond the very positive recruitment results in financial and ethical terms, the recruitment of more members and the conversation with people in the streets of Denmark, is crucial to our objective of raising awareness on issues related to global poverty of offering a space for action ( handlerum ) to Danish citizens. She then asked the Secretariat to illustrate the figures (number of members, number of recruited through Take Action and number of Facers) in a DK map. 07. Membership The purpose of this agenda was to give the Board a status on the implementation of implementation plan E (The Association - Public Anchorage and Democracy) as point of departure to define issues for discussion during the coming board meeting in March, where the Board shall discuss further development of the membership concept in Denmark. The Secretariat had prepared an updated list of the institutional members and at the same time proposed that AADK should engage in strategic membership with a number of the institutional memberships. The Board discussed this and expressed among others: Repeating the observations made in our previous discussion (October 2013) on institutional members, the institutional members are different and will call for different approaches to engage in more strategic partnerships (cooperation). Some members have youth as their target group e.g. folk high schools and continuation schools, others have members, who are educators and others are more political like trade unions and youth political parties. It will be necessary to further elaborate the criteria for labelling specific institutional members as strategic partners as well as for further elaborating on the characterisation of the other two categories suggested at our October 2013 meeting. It will be a good idea to try to describe a supporter journey for different categories of institutional members taking their different point of departure into account. It is important for AADK to continue having institutional members. We can do something together in strategic partnerships, but beyond that institutional members are very important to AADK politically and because it potentially enables us to reach and engage Danes who are not currently individual members and supporters. It is important to focus our communication to the institutional members. AADK needs to define, what we can/will offer to the institutional members. This can e.g. be training related workshops. AADK might invite the institutional members to participate in a survey clarifying their expectations to AADK. bmj Page 5 of 16 Last edit:

6 The Board also mentioned the importance of knowing the expectations towards the association from members living outside Copenhagen. These issues will now be included in the discussion on the development of the membership concept during the coming board meeting in March. 08. Council Meeting 2014 The purpose of this agenda item was to discuss and approve the plan and content of the annual report 2013 to the Council. The Board expressed among others: It is important to see the coherence between the strategic and the organisational objectives and how this can form the basis for forward-looking initiatives. Relevant figures should be part of the individual paragraphs, where applicable. E.g. funds raised for emergency should be mentioned under emergencies etc. Prioritisation is more than a discussion on money spent. It should also include how use of staff is prioritised. There is no need to have a story from all countries. It is a good idea to illustrate the crosscutting achievements e.g. through a land case. The importance of being self-critical and illustrating how far we have reached with reference to the AAUK report on 2012 was stressed. There should be a concluding paragraph, which presents a transversal account of the bigger picture. The target group for the report was discussed, and it was made clear that the target group is the Council. HMR concluded that the proposed plan and content was approved with the above mentioned input and the Board will receive the draft final report for approval at the Board meeting in April. The approved plan is enclosed. 09. Council Election 2014 The purpose of this agenda item was to discuss and approve the plan for the Council Election The Board welcomed that the Contact Group this year has made a plan and different activities to hopefully secure more members to stand for the Council election and to participate in the election. The Board discussed the information that a candidate should present at length. It was recognised that it is important to have some headlines describing the candidate, but age/year of birth was not seen to be an essential headline descriptor. The Board is of the opinion that the question of age in the presentation is voluntary and could be part of the background information given by the candidate. A possible headline could be the candidate s interest towards the strategic objectives or the different activities undertaken by AADK. HMR concluded that the Board has approved the proposed plan and activities for the 2014 Council Election. Year of birth shall not be a headline in the presentation, but candidates should provide the information on age for statistics. The chairmanship will together with representatives from the Contact Group define the headline indicating the candidate s special interest. The approved plan is enclosed. 10. Revised Board Annual Plan The purpose of this agenda was to adopt a revised board annual plan to secure that all items originally planned for was discussed. The Board noticed that the item on AADK and the private sector is still missing. It was decided that the chairmanship would find a way to accommodate this issue, preferably on the March board meeting agenda and that the Council interest group on the private sector should be encouraged to participate in planning this Board discussion. Moreover, given that our new minister for development cooperation is now also minister for trade, it was proposed to invite the new minister for our Council meeting to give a presentation on his views on the ways in which trade, investments and development cooperation can and should be linked and where they should not! bmj Page 6 of 16 Last edit:

7 The Board approved the revised Board Annual Plan AOB SH informed board members that he was planning to make a study on the current position of (I) NGOs and the challenges they are facing. The study should result in an article to an international journal. He would like to use AADK as a case and he would therefore at a time interview some board members. DCJ informed board members that he in January participated in a Treasurers Meeting in AAI in South Africa. He will at a later stage prepare a brief to the Board. EBH draw the attention of the Board to a Bhutanese Film Festival (27 th February to 2 nd March. See more information here. HMR informed that AADK was critical towards the merger of the Ministry of Development and the Ministry of Trade and had expressed these reservations publically. AB proposed that the Danish paragraph on the cover sheet should be removed, because it was rarely used. The Board agreed on the proposal. AB mentioned that she felt that the linkage between AADK Facebook and HMR in the Television Programme Dagen was not appropriate, primarily because the information provided at AADK Facebook had a character of statements without explanations. Perhaps links to further explanations and elaborations supporting Facebook updates should be considered. The meeting closed at Enclosures: Outline for 2013 reporting to the Council Council Election 2013 Plan The revised Board Annual Plan bmj Page 7 of 16 Last edit:

8 Plan for udarbejdelsen af Årsberetning 2013 Struktur og indhold: Årsberetningen vil stort set følge skabelonen fra Årsberetning 2012, som var bygget op omkring målsætningerne i vores strategi. Vi vil prøve at gøre beretningen lidt mere tilgængelig også for udenforstående og undgå for meget indforstået information. Som noget nyt vil vi lave et midtersideopslag med fire cases/portrætter ledsaget af fotos: Portræt af en Global Platform, portræt af en GP volontør, en historie om skattekampagnen og en case fra Syd fx om skat. Teksten vil indeholde en kort, konkret og selvkritisk beskrivelse af, hvad vi har arbejdet på i 2013 indenfor hver målsætning og hvor langt vi er kommet gerne kombineret med eksempler og illustrationer af konkrete data (kurver og tabeller). Hvert afsnit afsluttes med et afsnit om de særlige udfordringer, der har været i 2013 indenfor den pågældende målsætning. Afsnit 4.5 om økonomi og fundraising vil være narrativt ligesom de øvrige. Derudover laver vi et afsnit om årsregnskabet, der indeholder nøgletal og diagrammer som illustration. Hvis muligt angiver vi hvor stor en del af vores midler, der er brugt indenfor hvert mål. Afsnit Titel (foreløbig) 1. Leder 2. Indledning 3. Strategiske målsætninger 3.1 Demokratiarbejdet i Syd 3.2 Omfordeling 3.3 Nødhjælpsindsatser 3.4 Unge som forandringsagenter 3.5 Den Arabiske Region 3.6 Rettighedsbaseret udvikling 3.7 Politisk indflydelse på dansk og europæisk politik 3.8 Danskere som globale medborgere 4. Organisatoriske målsætninger 4.1 Training4Change 4.2 People4Change 4.3 Folkelig forankring 4.4 Frivillighed og aktivisme 4.5 Fundraising og økonomi 4.6 Foreningsdemokrati 4.7 Sekretariatet 4.8 ActionAid International 5. Tværgående opsamling præsentation af det samlede billede Ansvarsfordeling Tidsplan Ansvarshavende redaktør VVI 6. februar Deadline for aflevering af inputs til HEJ Projektkoordinator/redaktør HEJ 19.marts Endelig tekstudkast klar 1 Fotos & midtersideopslag HWI 26. marts Udkast til årsrapport udsendes til bestyrelsen Cases MSR 2. april Bestyrelsen godkender årsrapport 2013 Layout KLU uge Lay-out og trykning 12. maj Årsrapporten udsendes til Rådets medlemmer 1 Hv is denne tidsramme holder udsendes tekstudkast til årsrapport 2013 til besty relsen på dette tidspunkt. bmj Page 8 of 16 Last edit:

9 Uge 7 Rådsvalg 2014 Tidsrammer og aktiviteter Godkendt på Bestyrelsesmøde den 5. februar, 2014 Forkvinde opfordrer i nyhedsbrev efter bestyrelsesmødet: rådsmedlemmer på valg til at genopstille til Rådet alle rådsmedlemmer til at opfordre andre MS-medlemmer til at stille op til Rådet. Uge 8 Forkvinde sender mail til alle MS-medlemmer, inkl. de kollektive medlemmer med opfordring til at stille op til Rådet og/eller opfordre andre medlemmer til at stille op til Rådet med link til videoklip med rådsmedlemmer. Støttemateriale: 1. Flyer, som beskriver rådets arbejde i hard copy og elektronisk udgave. Hard copy udgaven skal udleveres på alle MSarrangementer frem til opstillingsperiodens slut. Den elektroniske udgave sendes til alle rådsmedlemmer med opfordring om at bruge den i deres rekruttering af nye kandidater til Rådet. 2. Videoklip på med rådsmedlemmer, der fortæller om Rådets arbejde. Rådsvalget omtales i Aktivitetsmail og MS nyhedsbrev med link til Videoklip med rådsmedlemmer. Bestyrelsesmedlemmer opfordrer MS-medlemmer, de kender til at stille op til Rådet Opstilling til Rådet på Opstillingen beskriver: Navn, by, personlig baggrund, interesseområder i MS, bevæggrund for at stille op til Rådet og forventninger til Rådet Elektronisk afstemning Alle medlemmer modtager brev med password til at stemme ved afstemningsperiodens start. Alle kandidater præsenteres i et samlet dokument på ww.ms.dk, som man kan gennemlæse og dermed få et samlet overblik over alle kandidater, inden man stemmer. Der laves status på opstillede kandidater til KG og Bestyrelse et par gange i løbet af opstillingsperioden for at se, om der er brug for specielle rekrutteringstiltag. Der sendes reminder mail til de medlemmer, hvor vi har mailadressen efter 2 og 3 uger Resultatet af Valget offentliggøres på Introduktionsdag til Rådets arbejde for nye rådsmedlemmer Bestyrelsen behandler Rapport om Rådsvalg og Ordinært Rådsmøde Bilag: Liste over MS Rådsmedlemmer (45 rådsmedlemmer ud af 85 er på valg i 2014) bmj Page 9 of 16 Last edit:

10 Rådsmedlem På valg Rådsmedlem På valg Adil Erdem 2014 Titus Kasujja 2014 Albert Plug 2014 Tobias Aske Kristensen 2014 Amalie Bosdatter 2014 Ulla Strøbech 2014 Ane Sommer Knudsen 2014 Aase Schmidt 2014 Anja Bollerup Jensen 2014 Andreas Dybkjær-Andersson Anna Reumert 2014 Andreas Pinstrup Jørgensen 2015 Arvid Aagaard Jensen 2014 Camilla Juul Bjørn 2015 Berit Asmussen 2014 Camilla Nielsen-Englyst 2015 Bo Højer Damsted 2014 Frederik S. Walther 2015 Charlotte Valløe 2014 Hanne Lund Madsen 2015 Claus Staal Helene Bach 2015 Djamal A. Alao Boussari 2014 Helle Gerber 2015 Else Jensen 2014 Ida Kongsted 2015 Gulla Hansen 2014 Inge Duus Hjortlund 2015 Gunvor Auken 2014 Inge Skafsgaard Larsen 2015 Hakima Lasham Lakhrissa 2014 Janne Bruvoll 2015 Hakon Ask Jensen 2014 Jørgen Due 2015 Hanne Nicolaisen 2014 Kasper Bjerring Petersen 2015 Helene Marie Kyed 2014 Lisbeth Pilegaard 2015 Ida Meldgaard Christensen 2014 Mette-Marie Yde 2015 Jørgen Madsen 2014 Mogens Buch-Hansen 2015 Kirsten Marie Møller-Sørensen 2014 Ole Bang 2015 Knud Vilby 2014 Peter Sigsgaard 2015 Kristian Sloth 2014 Sanne Chipeta 2015 Lauge Prip 2014 Signe Cecius Larsen Pejstrup 2015 Lea Lysiane Nshimirimana 2014 Sten Andreasen 2015 Lea Sofia Simonsen 2014 Susanne Krysiak 2015 Louise Desirée Handberg 2014 Ludvig Wier 2014 Martin Kristensen 2014 Mathias Ljørring 2014 Mette Pfeiffer Jørgensen 2014 Muborak Sharif 2014 Niels Johan Juhl-Nielsen 2014 Poul Buch Hansen 2014 Rikke Ege Høilund 2014 Signe Hare 2014 Simone Hagensen 2014 Susanne Kragholm Dansk Ungdoms Fællesråd 3 Den International Højskole bmj Page 10 of 16 Last edit:

11 Bestyrelse Parlamentarisk Revision Anders Hamming 4 Nils Wiese David Archer Henning Kjær Dines Justesen Tue Magnussen Ellen Buch Hansen Gunver Bennekou Helle Munk Ravnborg Karen Jørgensen Kirsten Bruun 5 Nana Gerstrøm Alsted Silas Harrebye Steen Folke Tea Fromholt Hansen Trine Pertou Mach 4 Dansk Magisterforening 5 Efterskoleforeningen bmj Page 11 of 16 Last edit:

12 Approved Board Annual Plan Dates: June 16 th Board Meeting (major agenda items) Board constitutes itself and approves meeting plan August 21 st AADK position on MDG/SDG Decision Council Country selection Process and principles decision Civil Society Rally in DK Concept note strategic discussion Branding campaign Information Tax Campaign Decision 18 th September ( ) 2 nd October ( ) Council meeting evaluation and follow-up, including a brief review of MS membership in boards and advisory groups of/for other organisations, finalisation of the evaluation of the Board Year ActionAid International General Assembly June 2013 CD Forum June 2013 Discussion Decision 1 st draft on budget 2014 Initial discussion and decision AADK and the private Sector (postponed) Purchase and Climate principles in AADK (postponed) Strategic discussion Decision Meeting with interested council members and others to discuss and adjust AADK position on MDG/SDG (final Board approvement before UN General Assembly will be made through electronic consultation) Council members invited to participate bmj Page 12 of 16 Last edit:

13 November 8 th and 9 th 1. AADK and AAI in a changeable world 2. AADK and Social Movements 3. Review of AADK cooperation and engagement in a specific country, e.g. Nepal, and how the various forms of AADK engagement mutually interact as well as interact with other AA activities in Nepal. (We propose Nepal due to the presence of a global platform etc. but if convenient it could also be another country, e.g. Uganda (due to the focus on Uganda in the Landsbysponsor programme)) 4. AADK contributions to the development of AAI, e.g. through strengthening the partnership approach throughout the federation, deepening democracy and membership representation within the federation, etc. Strategic discussions 13 th November Meeting with interested council members and others to discuss AADK position on AADK and AAI in a changeable world December 11 th ( ) ( ) Fundraising (status, challenges and plans) Budget 2014 Information and discussion Final approval (Was not materialised) Board mid-way evaluation Discussion 25 th January Council and membership Day February 5 th AADK in Europe Information/ Council election: discussion Council Election and Council Meeting 2013 planning Planning and reporting, including a focus on PME? How does it work, does it provide the information needed, does it ensure sufficient depth in the information on the impact of the support provided by AADK? Landsbysponsorship results to date and feasibility as a platform for communicating about our work Strategy for the Arab Regional Initiative. Discussion and decision Information/ discussion information and decision Self-nomination period for council elections: bmj Page 13 of 16 Last edit:

14 MS membership roles and alliances: Roles of activists (frivillige) free membership Roles and types of institutional members (kollektive medlemmer) Other issues with respect to membership and member involvement Information and decision March 5 th Global Contact Global Platform DK Information and discussion Strategic discussion Implementation of objective 8: AADK will ensure that Danes have an arena for action as global citizens With special emphasis on discussing how to and to what extent it might be feasible to engage in democracy work in Denmark. Strategic discussion AADK and the Private Sector Strategic discussion Global Platforms outside Denmark Strategic discussion AADK Open and focused Information and discussion Development of the membership concept. Strategic discussion AADK Land Grab & Agricultural Development Campaign Strategy Information and decision Status on the work for ensuring ethical and ecological principles in travel, purchase and consumption at Fælledvej. Discussion and decision April 2 nd ( ) Implementation plans status: - Activities supported by AADK, how they complement each other and other AA activities, and impact of AA work in a case country, e.g. Nepal - Campaign and Advocacy - Democratic Governance - Capacity Building - Resources - Public support and membership democracy, including an assessment of the test of offering free membership to activists Information and discussion Voting Period: Final Council Election Results announced: bmj Page 14 of 16 Last edit:

15 contributing 100+ hours May, 7 th ( ) May, 10 th May,12 th May 19 th Draft AADK report 2013 Draft Board report on Rolling political plan Draft Rolling political plan Annual accounts 2013 Staff Policy Report 2013 Preparation of Council Meeting Board Evaluation Discussion and approval Discussion and approval Discussion and approval Discussion and approval Information and discussion Decisions Discussion Deadline for proposals to Council Meeting Reports, annual accounts and proposals forwarded to Council members May 24 th and Council Meeting 25 th Approved by the AADK Board on 21 st August 2013 Revised and approved by the AADK Board on 5 th February, 2014 bmj Page 15 of 16 Last edit:

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